Day-Spa Appointment Booking Form
A day-spa appointment booking form with a services calculator — client and spa, appointment date/time, services with provider and price (auto subtotal), add-ons, total and deposit, a brief health note, special requests, and the cancellation/no-show policy.
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Serenity Day Spa DAY-SPA APPOINTMENT BOOKING Confirmation #: SDS-4821 +1 217 555 0130 Client: Alex Morgan +1 217 555 0192 · alex.morgan@example.com Appointment: June 26, 2026 · 2:00 PM (please arrive 15 min early) ======================================================== SERVICES ======================================================== • 60-min Swedish massage (with Jamie (LMT), 60 min) — $95.00 • Classic facial (with Robin (Esthetician), 50 min) — $85.00 • Aromatherapy upgrade (with —, —) — $15.00 Add-ons / retail: Hot-stone add-on $20; take-home serum $42 (optional, ask provider). ======================================================== TOTALS ======================================================== Services subtotal: $195.00 Deposit / hold: $50.00 BALANCE AT VISIT: $145.00 (Plus any add-ons/retail and applicable tax/gratuity.) ======================================================== HEALTH NOTE ======================================================== Sensitive to strong scents — prefer unscented. No nut-oil allergy. Not pregnant. Please flag any conditions to your provider. Special requests: Quiet room if available; medium pressure for massage. ======================================================== CANCELLATION / NO-SHOW ======================================================== Please cancel or reschedule 24+ hours ahead. Cancellations within 24 hours or no-shows are charged 50% of service price.
About this template
A day-spa booking form confirms the appointment, totals the money, and sets expectations — so the visit is relaxing rather than full of front-desk surprises. The **services list** is the core: each service with its **provider and price**, summed into a subtotal so the client knows the cost before they arrive (the form leaves room to note that add-ons, retail, tax, and gratuity are extra). A small **deposit/hold** line and the resulting balance protect against no-shows and let the client plan. Two fields do quiet but important work. The **health note** — allergies, scent sensitivities, pregnancy, and any conditions — lets the provider adapt or decline a service safely, which matters for massage, facials, and body treatments. And the **cancellation/no-show policy**, stated plainly with the notice window and the fee, is the single biggest source of spa disputes; putting it on the confirmation makes it enforceable and fair. Round it out with the **arrival time** (most spas ask clients to arrive early to settle in) and any **special requests** (quiet room, pressure preference). A couple of business notes: confirm whether your state taxes spa services and retail and add a line if needed, and collect only the client information you need and store it securely. Keep the form to one page and total it automatically.
When to use it
- Booking or confirming a single day-spa appointment.
- Listing services with providers and a computed subtotal.
- Capturing a deposit/hold and the balance due at the visit.
- Recording a health note and the cancellation/no-show policy.
What to include
- Client and spa details and a confirmation number.
- Appointment date, arrival time, and services (provider + price).
- Add-ons/retail, subtotal, deposit, and balance at visit.
- Health note (allergies, pregnancy, conditions) and special requests.
- Cancellation/no-show policy.