Camping Reservation Form
A campground reservation/registration form with a fee calculator — guest and site details, arrival/departure and nights, party size, vehicle/RV info, hookups, pets, nightly rate and fees (auto total and balance), campground rules, and signature.
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Cedar Hollow Campground
CAMPING RESERVATION
Confirmation #: CH-20614 +1 208 555 0150
Guest: Alex Morgan
+1 208 555 0192 · alex.morgan@example.com
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SITE & STAY
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Site #: B-14 Type: RV (full hookup)
Arrival: July 10, 2026 Departure: July 13, 2026 Nights: 3
Party: 4 (2 adults, 2 children)
Vehicle/RV: Travel trailer, 28 ft · plate ID 7-ABC123 · 1 tow vehicle
Hookups: Electric (30/50A), water, sewer; picnic table + fire ring.
Pets: 1 dog (leashed; vaccination on file).
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FEES
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Site: $48.00 x 3 night(s) = $144.00
Extra fees: $12.00
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TOTAL: $156.00
Deposit paid: $50.00
BALANCE DUE: $106.00
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CAMPGROUND RULES
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Quiet hours 10pm–7am. Check-in 2pm, check-out 11am. Campfires in fire rings only; observe burn bans. Max occupancy per site applies. Speed limit 5 mph.
Cancellation: Full refund if cancelled 7+ days before arrival; deposit forfeited within 7 days. No refund for early departure.
Guest signature: _______________________________ Date: ______________
Alex Morgan
About this template
A camping reservation form does three things: holds the site, states the money, and sets the rules — so check-in is quick and there are no day-of surprises. The fee section is what guests care about: this form takes the **nightly rate × nights plus any extra fees** for a total, then subtracts the **deposit** to show the balance due, so the math is settled up front. The **site and stay** block is the operational core — site number and type (tent, full/partial-hookup RV, cabin), arrival and departure with the number of nights, party size, and the **vehicle/RV details** (length matters for site fit, plate for the gate), plus hookups and pets. Spell out the **campground rules** that cause the most friction — quiet hours, check-in/out times, campfire and burn-ban policy, max occupancy, and speed limit — and a clear **cancellation policy** tied to how far ahead the guest cancels. A couple of operational notes: many areas charge a transient-occupancy/lodging tax, so add a tax line if it applies; watch maximum-stay limits, because in some states a long continuous stay can start to create tenancy rights; and collect only the personal data you need and store it securely. Keep it to one page, total it automatically, and have the guest sign to acknowledge the rules.
When to use it
- Booking or registering a campsite, RV site, or cabin.
- Quoting nightly rate, fees, total, and balance due.
- Recording site, dates, party, vehicle, and hookups.
- Communicating campground rules and the cancellation policy.
What to include
- Guest and campground details and a confirmation number.
- Site number/type, arrival/departure, nights, and party size.
- Vehicle/RV info, hookups, and pet policy.
- Rate × nights + fees, total, deposit, and balance due.
- Campground rules, cancellation policy, and signature.