Invoice Template
Professional invoice with itemised line entries, tax, and totals — use for any client billing.
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INVOICE
Acme Design LLC
123 Main St
San Francisco, CA 94103
tax id: 12-3456789
──────────────────────────────────────────────────────────────────────
Invoice #: INV-2026-001 Date: September 11, 2026
Due date: On receipt
BILL TO:
Client Corp.
456 Oak Ave
Austin, TX 78701
──────────────────────────────────────────────────────────────────────
DESCRIPTION QTY UNIT TOTAL
──────────────────────────────────────────────────────────────────────
Brand identity package 1 $3,500.00 $3,500.00
Logo design (3 concepts) 1 $1,200.00 $1,200.00
Brand guidelines document (20 pages) 1 $800.00 $800.00
──────────────────────────────────────────────────────────────────────
Subtotal: $5,500.00
TOTAL: $5,500.00
PAYMENT TERMS
Net 14 days. 1.5% per month late fee on past-due balances.
PAY BY
Bank transfer to:
Acme Design LLC
First National Bank
Routing: 123456789
Account: 987654321
Thank you for your business.
About this template
A clean, professional invoice is one of the highest-leverage business documents — clients pay faster when invoices are unambiguous and easy to process. The line-item format here parses one item per line: "Description | Qty | Price". The tool calculates subtotal, tax, and total automatically. Three details that most amateur invoices miss: (1) a unique invoice number (use a sequential format like "INV-2026-001" — your accountant will thank you), (2) explicit payment terms with a late fee policy ("Net 14, 1.5%/month late fee" is standard and legally enforceable in most states), and (3) bank details right on the invoice — every extra step between the client opening the file and paying is a chance for the invoice to get buried. Avoid sending PDF invoices that require the recipient to type bank details from a screenshot.
When to use it
- Any client billing — services, products, recurring retainers.
- Freelance work after each project or milestone.
- Subscription billing where you don't use a payment processor.
What to include
- Sequential invoice number (one per invoice, never reused).
- Issue date and due date.
- Both parties' full legal names + addresses + tax IDs.
- Itemised line entries with quantity and unit price.
- Subtotal, tax, total — clearly separated.
- Payment terms with explicit late fee policy.
- Bank or payment-method details directly on the invoice.
Frequently asked
Freelance business essentials
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