PTA Meeting Agenda
A PTA/PTO meeting agenda — meeting details and quorum, then the standard order of business: call to order, approval of minutes, treasurer's report, principal/committee reports, old business, new business (with optional timed items), announcements, and adjournment.
Live preview
Lincoln Elementary PTA
MEETING AGENDA
Date: September 15, 2026 Time: 6:30 PM
Location: Lincoln Elementary library (and Zoom)
Presiding: Dana Cho, President
1. CALL TO ORDER & WELCOME
2. ESTABLISH QUORUM / ROLL
3. APPROVAL OF MINUTES (June 9, 2026 meeting)
4. TREASURER'S REPORT
Balance $8,420; spring fundraiser netted $3,150; review fall budget.
5. REPORTS (principal / committees)
- Principal's report — Mr. Alvarez
- Membership committee — fall drive update
- Fundraising committee — fun run planning
- Hospitality — teacher appreciation recap
6. OLD / UNFINISHED BUSINESS
- Playground shade structure — vote on vendor bid
- Bylaws amendment (2nd reading)
7. NEW BUSINESS
- Fall festival date & chairs (15 min)
- Classroom grant requests (20 min)
- Crosswalk safety petition (10 min)
8. ANNOUNCEMENTS
Picture day Sept 24; next meeting Oct 13; volunteer sign-ups open.
9. ADJOURNMENT (target 8:00 PM)
Motions are decided per the PTA's bylaws and parliamentary procedure (Robert's
Rules of Order). Minutes will be recorded and presented for approval next meeting.
About this template
A PTA meeting agenda keeps a volunteer-run parent organization's meeting orderly, on time, and compliant with its bylaws — most PTAs/PTOs run on parliamentary procedure (Robert's Rules), and the agenda is the backbone of that order. Open with the **meeting details and a way to establish quorum/roll**, then follow the standard **order of business**: call to order, **approval of the previous minutes**, the **treasurer's report** (balance and any budget items — important for a 501(c)(3)'s transparency), **principal and committee reports**, **old/unfinished business** (items carried over, often for a vote), and **new business** — the heart of the meeting, where listing items with **time estimates** keeps things moving and ensures the important topics actually get reached. Close with **announcements** and **adjournment** with a target time. A few practices that make PTA meetings work: send the agenda in advance so members come prepared; keep new-business items specific (and note which need a vote); and record minutes for approval at the next meeting. Adapt the order to your bylaws, and remember votes and motions follow your group's adopted parliamentary rules.
When to use it
- Planning and running a PTA/PTO meeting.
- Distributing an agenda to members in advance.
- Structuring reports, old business, and new business.
- Keeping the meeting on time with item estimates.
What to include
- Meeting date, time, location, and presiding officer.
- Call to order, quorum/roll, and approval of minutes.
- Treasurer's report and principal/committee reports.
- Old business and new business (with time estimates).
- Announcements and adjournment.