PTA Meeting Agenda

A PTA/PTO meeting agenda — meeting details and quorum, then the standard order of business: call to order, approval of minutes, treasurer's report, principal/committee reports, old business, new business (with optional timed items), announcements, and adjournment.

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Lincoln Elementary PTA
MEETING AGENDA

Date: September 15, 2026     Time: 6:30 PM
Location: Lincoln Elementary library (and Zoom)
Presiding: Dana Cho, President

1. CALL TO ORDER & WELCOME
2. ESTABLISH QUORUM / ROLL
3. APPROVAL OF MINUTES (June 9, 2026 meeting)
4. TREASURER'S REPORT
     Balance $8,420; spring fundraiser netted $3,150; review fall budget.
5. REPORTS (principal / committees)
     - Principal's report — Mr. Alvarez
     - Membership committee — fall drive update
     - Fundraising committee — fun run planning
     - Hospitality — teacher appreciation recap
6. OLD / UNFINISHED BUSINESS
     - Playground shade structure — vote on vendor bid
     - Bylaws amendment (2nd reading)
7. NEW BUSINESS
     - Fall festival date & chairs  (15 min)
     - Classroom grant requests  (20 min)
     - Crosswalk safety petition  (10 min)
8. ANNOUNCEMENTS
     Picture day Sept 24; next meeting Oct 13; volunteer sign-ups open.
9. ADJOURNMENT (target 8:00 PM)

Motions are decided per the PTA's bylaws and parliamentary procedure (Robert's
Rules of Order). Minutes will be recorded and presented for approval next meeting.

About this template

A PTA meeting agenda keeps a volunteer-run parent organization's meeting orderly, on time, and compliant with its bylaws — most PTAs/PTOs run on parliamentary procedure (Robert's Rules), and the agenda is the backbone of that order. Open with the **meeting details and a way to establish quorum/roll**, then follow the standard **order of business**: call to order, **approval of the previous minutes**, the **treasurer's report** (balance and any budget items — important for a 501(c)(3)'s transparency), **principal and committee reports**, **old/unfinished business** (items carried over, often for a vote), and **new business** — the heart of the meeting, where listing items with **time estimates** keeps things moving and ensures the important topics actually get reached. Close with **announcements** and **adjournment** with a target time. A few practices that make PTA meetings work: send the agenda in advance so members come prepared; keep new-business items specific (and note which need a vote); and record minutes for approval at the next meeting. Adapt the order to your bylaws, and remember votes and motions follow your group's adopted parliamentary rules.

When to use it

  • Planning and running a PTA/PTO meeting.
  • Distributing an agenda to members in advance.
  • Structuring reports, old business, and new business.
  • Keeping the meeting on time with item estimates.

What to include

  • Meeting date, time, location, and presiding officer.
  • Call to order, quorum/roll, and approval of minutes.
  • Treasurer's report and principal/committee reports.
  • Old business and new business (with time estimates).
  • Announcements and adjournment.

Frequently asked

Call to order, establish quorum/roll, approval of the prior minutes, treasurer's report, officer/principal and committee reports, old (unfinished) business, new business, announcements, and adjournment — the parliamentary order of business most PTAs/PTOs follow under Robert's Rules and their bylaws.
⚠ Legal disclaimer. This PTA meeting agenda is a general template, not legal advice. PTAs/PTOs are governed by their own bylaws and parliamentary procedure (often Robert's Rules), and many are 501(c)(3) nonprofits subject to state nonprofit law and national PTA governance rules. Adapt the order of business to your bylaws and record minutes for approval.
Jurisdiction: General — a meeting agenda for a PTA/PTO (a nonprofit parent organization), typically run under parliamentary procedure (Robert's Rules) and the group's bylaws. Not legal advice; many PTAs are 501(c)(3) and follow state nonprofit and the national PTA's governance rules.
Last reviewed: 2026-05
Reviewed by the ScoutMyTool editorial team, Founder — consult a licensed attorney for binding use.

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