Meeting Minutes
Standard meeting minutes — attendees, decisions, action items, next steps.
Live preview
MEETING MINUTES WEEKLY PRODUCT REVIEW Date: May 4, 2026 Time: 10:00 AM – 11:00 AM PT Location: Conference Room B / Zoom ────────────────────────────────────────────────────────────────────── ATTENDEES: Jane Doe (CEO) John Smith (CTO) Maria Garcia (Head of Product) Alex Lee (Engineering Lead) ABSENT / REGRETS: Sam Chen (Designer) — vacation ────────────────────────────────────────────────────────────────────── AGENDA: 1. Q3 launch readiness review 2. Customer feedback from beta cohort 3. Engineering capacity for Q4 4. Open discussion ────────────────────────────────────────────────────────────────────── DISCUSSIONS AND DECISIONS: 1. Q3 LAUNCH READINESS - Maria reported all features feature-complete; QA in progress. - John flagged risk: third-party API dependency may not stabilise by launch date. - DECISION: Soft-launch to top 50 customers on planned date; full launch delayed by 2 weeks pending API stability. 2. CUSTOMER FEEDBACK - 78% of beta users completed full onboarding (target was 70%). - Top complaint: lack of integration with Slack. - DECISION: Slack integration moved to top of Q4 backlog. 3. ENGINEERING CAPACITY - Alex confirmed team can absorb Slack work without delaying Q4 roadmap items. ────────────────────────────────────────────────────────────────────── ACTION ITEMS: John | Confirm soft-launch date with marketing | 2026-05-10 Maria | Draft Slack integration spec | 2026-05-15 Alex | Spike on Slack OAuth flow | 2026-05-20 Jane | Send launch update to investors | 2026-05-12 ────────────────────────────────────────────────────────────────────── NEXT MEETING: 2026-05-13, 10:00 AM PT, same Zoom ────────────────────────────────────────────────────────────────────── Minutes prepared by: __________________________ Approved by: __________________________ Date: ____________
About this template
Meeting minutes are the institutional memory of an organisation — the written record of what was decided, by whom, and what comes next. Most teams skip them or write paragraph-style narratives that no one re-reads. Effective minutes are STRUCTURED: who was there, what was decided (not what was discussed), what action items came out, and who owns each. The action-items table with owner + due-date is the single most valuable element — it converts a meeting into a tracking artifact that can be reviewed at the next meeting. For corporate boards, properly-formatted minutes are LEGALLY REQUIRED in most US states and provide protection in disputes. For team meetings, well-written minutes save time at the next meeting (no "wait, what did we decide last time?") and prevent half the action items from being forgotten.
When to use it
- Board meetings (legally required in most US states).
- Recurring team meetings where decisions need to be tracked.
- Cross-functional meetings with multiple attendees.
- Client meetings where deliverables or commitments are agreed.
What to include
- Meeting title, date, time, location.
- Attendees + absent.
- Agenda items.
- Key discussions and explicit decisions.
- Action items with owner + due date.
- Next meeting date/time.
- Approval signature line.