ATV / UTV Transfer Document (Bill of Sale)
An ATV / UTV transfer document — buyer + seller, VIN, year, make, model, engine, odometer (if applicable), trailer (if included), price, as-is condition, signatures and notary block.
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ATV / UTV BILL OF SALE & TRANSFER DOCUMENT
Date of sale: June 15, 2026
PARTIES
Seller: Casey Tran
414 Pine Street, Springfield, IL 62701
Buyer: Morgan Lee
218 Linden Ave, Springfield, IL 62701
VEHICLE
Type: UTV
Year: 2021
Make/model: Polaris RZR XP 1000
VIN/serial: 3NSVCE9978M211223
Engine: 999 cc twin
Hours/miles: 186 hours · 1,420 miles
Color: Velocity Blue
ACCESSORIES INCLUDED
Hard cab roof, doors, full windshield, 4500-lb winch, two helmets (XL + L), gun-rack mount, 2-place trailer (separate title)
PRICE
Purchase price: $18,800
CONDITION / KNOWN DEFECTS
Light frame rub-mark on driver-side rocker. Two original tires; rear tires replaced 2025. Service history available — Polaris dealer maintained. Sold AS-IS, where-is.
TRANSFER & WARRANTY
Seller transfers all right, title, and interest in the vehicle
described above. Seller represents the title is free of liens
and that the VIN matches the vehicle. The vehicle is sold AS-IS,
WHERE-IS, with no express or implied warranty of merchantability
or fitness for any particular purpose, except as expressly stated
in "condition notes" above.
TITLING / OHV REGISTRATION
Buyer is responsible for state titling and OHV-registration
filings, including use-tax payment, within the filing window
required by the State of Illinois (commonly 14–30 days).
Seller will sign the existing title (or OHV-registration card)
and provide this notarized bill of sale to support that filing.
SIGNATURES
Seller: ____________________________ Date: ____________
Casey Tran
Buyer: ____________________________ Date: ____________
Morgan Lee
NOTARY ACKNOWLEDGMENT
State of Illinois County of __________________
On this ____ day of ________________, 20____, before me
personally appeared the above-named seller, known to me (or
proved to me on the basis of satisfactory evidence) to be the
person whose name is subscribed above, and acknowledged signing
this bill of sale.
Notary signature: ____________________________
My commission expires: ____________
(Seal)
About this template
An **ATV / UTV transfer** is, paperwork-wise, halfway between a car bill of sale and a boat sale. Most US states do **title** ATVs and UTVs, but some only **register** them as off-highway vehicles (OHV) with an OHV decal and no title. The transfer document captures the same core data either way — **VIN / serial**, year, make, model, engine displacement, hours / miles, and color — plus the purchase price and the seller's title-free warranty. The **VIN** for most ATVs and UTVs is 17 characters on modern units (post-1995 production); on older units it can be shorter and stamped in two places (frame + engine). Buyers should compare the VIN on the document against the **frame stamp** and the **title** before paying. **As-is** is the norm. Private-party ATV / UTV sales rely on the buyer's pre-purchase inspection — compression on each cylinder, oil + diff fluids, CVT belt wear, tires, suspension, frame for cracks. The bill of sale should state as-is explicitly and list any **known defects**. **Use tax** applies in nearly every US state at title or OHV-registration transfer; the buyer files within the state filing window (commonly 14–30 days) and the bill of sale documents the price. Undervaluing the price on the bill of sale to dodge tax is **tax fraud** and the state can reassess against a published value. **Trailer** — if a trailer is included, the trailer has its own title in most states; transfer it on a separate bill of sale (or on this one, naming the trailer VIN explicitly). **OHV vs road-legal** — most ATVs and UTVs are off-highway only; a few states (e.g. Utah, Arizona, Texas) allow on-road registration with additional equipment (turn signals, mirrors, horn, brake light) and a separate license-plate. The buyer should not assume road-legal status without checking the state department of motor vehicles' OHV rules. **Notary** — not every state requires a notarized bill of sale for an ATV / UTV, but several do (Louisiana, Maryland, Montana, Nebraska, New Hampshire, Pennsylvania, West Virginia, Wyoming for motor vehicles broadly). Default to notarized — it removes one question at the title office.
When to use it
- Private-party ATV (quad) sale.
- Private-party UTV (side-by-side) sale.
- Family / estate transfer of an OHV.
- Dealer-arranged consignment sale where the bill of sale is between buyer + private seller.
What to include
- Buyer + seller full legal names and addresses.
- Vehicle: type, year, make, model, VIN, engine, hours/miles, color.
- Accessories and any trailer included.
- Price and condition (as-is or with limited warranty).
- Title-free warranty by seller.
- Buyer responsibility for use-tax filing + titling.
- Signatures and notary block.
Frequently asked
Small-business + legal reference
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