Livestock Sale Receipt
A livestock sale receipt — buyer + seller, animals (species, breed, tag/brand/ID, sex, age, weight), price, brand-inspection / CVI references, biosecurity acknowledgments, and signatures.
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LIVESTOCK SALE RECEIPT & BILL OF SALE
Sale date: June 15, 2026
State of sale: Illinois
PARTIES
Seller: Henderson Ranch — James A. Henderson, owner
618 Lakeshore Road, Sangamon County, IL 62701
Premises ID: IL-PIN-022104
Buyer: Lee Family Farm — Morgan Lee, owner
218 Linden Road, Sangamon County, IL 62701
Premises ID: IL-PIN-184422
SPECIES: CATTLE
ANIMALS
# Breed | Sex | Age | Weight | Tag/Brand
--------------------------------------------------------------------------------
1. Black Angus | steer | 14 mo | 1,180 lb | RFID 840-3003-22118 · brand HR-R
2. Black Angus | steer | 14 mo | 1,210 lb | RFID 840-3003-22119 · brand HR-R
3. Black Angus | heifer | 18 mo | 1,090 lb | RFID 840-3003-22120 · brand HR-R
4. Hereford x Angus | bull calf | 8 mo | 720 lb | RFID 840-3003-22121 · brand HR-R
INSPECTIONS & HEALTH
Brand inspection: IL-BI-2026-44819 — Sangamon County brand inspector P. Owens, 2026-06-14
CVI (health certificate): IL-CVI-026-118-220 — Dr. R. Patel DVM 2026-06-13 (Within 30 days of movement)
TB / brucellosis: TB neg 2026-06-10 · Brucella neg 2026-06-10 — IL-VET-LAB ID 26-118-22
PRICE
$5,840 total — $1,460/head average · paid in full by certified check
WARRANTY / AS-IS
Terms: as is
Seller represents that the animals identified above are the seller's
lawful property, free of liens, and have not been subjected to any
prohibited drug withdrawal-time violation.
BIOSECURITY ACKNOWLEDGMENT
The buyer acknowledges receipt of any vaccination, deworming, and
treatment history, and agrees to a 30-day quarantine of the
animals from the existing herd, in accordance with state animal-
health rules and the buyer's veterinarian recommendation.
INTERSTATE MOVEMENT
If the animals are to be transported across state lines, a current
Certificate of Veterinary Inspection (CVI), state-specific entry
permits where required, and species-specific tests (TB, brucellosis,
scrapie eradication tag for sheep, etc.) must be in place BEFORE
loading. The CVI referenced above is valid for 30 days from issuance.
SIGNATURES
Seller: ____________________________ Date: ____________
Henderson Ranch — James A. Henderson, owner
Buyer: ____________________________ Date: ____________
Lee Family Farm — Morgan Lee, owner
About this template
A **livestock sale** is more than a bill of sale: in most US states it triggers a stack of **state-veterinarian regulated** documents that move with the animals. Five documents matter. **First, the bill of sale** — buyer and seller, animals (species, breed, sex, age, weight, tag / brand / RFID), price, terms. **Second, the brand-inspection certificate** — required in most western and plains states (CA, OR, WA, ID, MT, WY, CO, NM, AZ, ND, SD, NE, KS, OK, TX) for cattle and sometimes horses; the brand inspector physically reads the brands and confirms the seller's ownership. No brand inspection, no lawful transfer in those states. **Third, the Certificate of Veterinary Inspection (CVI / "health certificate")** — required for **interstate** movement and for most state-to-state sales; issued by an accredited veterinarian within 30 days of movement, listing each animal, species-specific tests, and the destination. **Fourth, species-specific tests** — cattle: TB and brucellosis (depending on state and herd status); sheep: scrapie eradication-tag program; swine: PRRS / PEDV depending on the state of destination. **Fifth, premises identification (USDA-NAIS PIN)** — voluntary federally, mandatory in some states for certain species. The receipt should reference all of these so a regulator (or an auditor in two years) can reconstruct the transfer. **Drug withdrawal** is a hidden risk on bull / dairy cow sales: an animal sold to slaughter inside a drug-withdrawal window can result in a violative residue and FDA / USDA penalties — the seller must warrant withdrawal compliance, and the bill of sale should record any treatment in the prior 60 days. **Equine** (horses) move under their own bill-of-sale + EIA (Coggins test) regime and are usually documented on a separate form. **Pricing** at private sale is usually per-head or per-pound; receipts often capture both. **As-is** is the norm with two carve-outs: animals sold "**warranted disease-free per CVI**" (the CVI does the work, not the seller); and breeding animals (**bulls, rams, boars**) often sold with a **breeding soundness exam** attached, where the seller warrants only what the BSE found. After the sale, the buyer is responsible for **quarantine** — most state vets recommend 30 days from the existing herd, in a separate paddock, with veterinary inspection at week one and week four. This receipt + CVI + brand-inspection certificate is the trio the buyer needs at the destination.
When to use it
- Cattle, sheep, swine, goat private-party sale.
- Auction sale where the buyer needs a stand-alone receipt.
- Family or estate transfer of livestock.
- Interstate movement — pair with current CVI + brand inspection.
What to include
- Parties: name, operation, address, premises ID.
- Species + per-animal details (breed, sex, age, weight, tag/brand).
- Brand-inspection certificate where state requires.
- CVI (health certificate) for interstate.
- Species-specific test references (TB, brucellosis, scrapie tag).
- Price (total + per-head).
- Warranty / as-is.
- Biosecurity acknowledgment + quarantine note.