Estate Liquidation Inventory Worksheet
An estate liquidation inventory worksheet — room, item description, condition, est. value, asking price, sold price, disposition (sold / kept / donated / discarded), buyer, and date.
Live preview
ESTATE LIQUIDATION INVENTORY WORKSHEET The Estate of Eleanor M. Patel Property: 412 Maple Drive, Springfield Executor: Anika Patel — daughter Start: June 1, 2026 Estate-sale company: Heartland Estate Services INVENTORY Room | Item | Cond. | Est. Val | Asking | Sold | Disposition | Buyer | Date -------------------------------------------------------------------------------------------------------------------------------------------- Living | Antique walnut sideboard | excellent | $1,200 | $950 | $900 | sold | Maple Street Antiques | 2026-06-08 Living | Persian rug 8x10 | good | $800 | $650 | | listed | — | — Dining | Mahogany dining set 8-pc | very good | $2,200 | $1,800 | $1,500 | sold | Henderson family | 2026-06-09 Kitchen | KitchenAid stand mixer | working | $250 | $175 | $150 | sold | walk-in | 2026-06-08 Master BR | Sterling silver flatware 12 | mint | $1,500 | $1,200 | | held for appraisal | — | — Office | Mid-century filing cabinet | fair | $80 | $40 | $30 | sold | walk-in | 2026-06-08 Garage | Craftsman tool chest + tools | very good | $400 | $300 | $250 | sold | local handyman | 2026-06-09 Basement | Box of vintage holiday decor | good | $40 | $20 | | donated to Goodwill | — | 2026-06-10 Attic | Box of family photos | n/a | n/a | n/a | n/a | kept by family | — | — SPECIAL-HANDLING NOTES Sterling silver and one painting (signed regional artist) sent to Trent Appraisals before pricing. Firearms inventoried separately and transferred to a licensed dealer per state law. Personal papers and photos retained by family. EXECUTOR / PERSONAL REPRESENTATIVE I, Anika Patel — daughter, certify the above inventory accurately reflects items handled during the liquidation of the estate as of the date below. This is a working record, not a court-filed sworn inventory. Signature: ____________________________ Date: ____________
About this template
An **estate liquidation inventory** is the working record of every item leaving a deceased person's home — sold, kept by family, donated, or discarded. The executor (personal representative) does not just need the **list**: they need the **disposition** of each item, the **price**, and the **buyer**, because they are accountable to the **beneficiaries** of the estate and, in many states, to the **probate court**. Two documents are involved. First, the **court-filed inventory** (in most states a sworn inventory of probate assets filed within a fixed window — Illinois 60 days, California 4 months, Texas 90 days). That is filed on the court's form, signed under penalty of perjury, and lists assets at **date-of-death value** rather than liquidation price. Second, the **working inventory** — this template — which tracks the actual liquidation: condition, est. value, asking, sold, disposition, buyer, date. Beneficiaries get the working inventory; the court gets its own form. A few practical rules. **Set apart specific-bequest items** before the sale starts — items named in the will go to those beneficiaries first, and selling one of them is breach of fiduciary duty. **Get an appraisal** for anything that might be worth >$1,000 — fine art, sterling, jewelry, firearms, antique furniture. Appraisals are also tax-relevant because **stepped-up basis** at date of death means **subsequent gains** are computed against the appraised value, not the original cost. **Document donations** with a receipt and the recipient charity's EIN — donation deductions belong to the estate, not the heirs. **Firearms move under federal and state rules** — transfer through a licensed dealer where required, and never to a prohibited person. **Personal papers and photos** are usually distributed by family without entering the sale at all. Keep this worksheet alongside the court-filed inventory so the executor can answer "where did each item go?" months later, when a beneficiary asks.
When to use it
- Executor working a household liquidation during probate.
- Family hosting an estate sale after a death or move to long-term care.
- Estate-sale company recording sold/unsold lots for the family.
- Tax / appraisal record for stepped-up basis on inherited items.
What to include
- Estate name and executor.
- Property address and start date.
- Each item: room, description, condition, est. value, asking, sold, disposition, buyer, date.
- Special-handling notes for appraisals and firearms.
- Executor signature and date.