Wine Cellar Inventory Log
A wine cellar inventory log — bin / rack location, producer, vintage, varietal, region, bottle size, qty, purchase price, value, drink-from / drink-by window, score, condition notes.
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WINE CELLAR INVENTORY LOG Cellar: Lee Family Cellar Owner: Morgan Lee Location: Basement room · 55-58°F · 65-70% RH · dark · passive cooling Log date: June 15, 2026 BOTTLES Bin | Producer | Vint | Varietal / Region | Size | Qty | Paid | Drink Window | Score -------------------------------------------------------------------------------------------------------------------------------------------- A-01 | Château Margaux | 2010 | Bordeaux Margaux | 750 | 1 | $750 | 2025-2045 | RP 99 A-02 | Domaine de la Romanée-Conti Échézeaux | 2018 | Burgundy | 750 | 2 | $600 | 2028-2045 | JR 18.5 A-05 | Penfolds Grange | 2017 | South Australia Shiraz | 750 | 1 | $850 | 2027-2050 | JS 99 B-12 | Ridge Monte Bello | 2019 | California Cabernet | 750 | 3 | $260 | 2024-2040 | RP 96 B-22 | Vega Sicilia Unico | 2012 | Ribera del Duero | 750 | 2 | $450 | 2025-2045 | RP 96+ C-04 | Krug Grande Cuvée 171ème Édition | NV | Champagne | 750 | 6 | $200 | drink now-2028 | JS 95 C-08 | Pol Roger Cuvée Sir Winston Churchill | 2013 | Champagne | 750 | 2 | $300 | 2025-2035 | RP 97 D-15 | Joh. Jos. Prüm Wehlener Sonnenuhr Riesling Auslese | 2018 | Mosel | 750 | 4 | $80 | 2024-2050 | WA 96 D-20 | Cloudy Bay Sauvignon Blanc | 2024 | Marlborough | 750 | 6 | $32 | drink now-2026 | JS 92 E-03 | Taylor Fladgate Vintage Port | 2017 | Portugal | 750 | 1 | $120 | 2035-2070 | WA 97 STORAGE / CONDITION NOTES All bottles cellared on side (cork-wet). Temperature logger averaged 56.4°F last 30 days; humidity 67%. No vibration source. No light leak. Bin C reorganized 2026-06-01 for champagne flight planning. Known to-drink-soon: Cloudy Bay 2024 (6 btl, drink window closing). DRINK-WINDOW SUMMARY (for planning) • Drink now / closing window: review rows with "drink now" or expiring vintage years • Peak (5-10 yr): rows with current year inside window • Hold (>10 yr to drink): rows with window starting in future INSURANCE / DOCUMENTATION • Total bottles + estimated value should be reviewed against homeowner / valuables policy • Photographs of each bin + the cellar room recommended • Receipts retained for high-value bottles (>$200) for claim support • Climate-controlled storage required for many policies — verify
About this template
A **wine cellar inventory** is the document that turns a wall of bottles into a manageable collection — and the difference between drinking a bottle at peak and discovering it dead in the bin five years late. **Three columns** carry most of the value. The **drink window** (drink-from / drink-by) is the curator's judgment — for first-growth Bordeaux 15-30 years post-vintage; for Burgundy Grand Cru 10-25; for Napa Cab from a top producer 8-25; for vintage Champagne 5-30; for vintage Port 30-50; for most whites 2-6. Sources for windows: producer recommendations, Wine Spectator + Wine Advocate + Jancis Robinson + Vinous reviews, the Liv-ex drink-window data. The **score + critic** is the buyer's second-opinion and the basis for value — Wine Spectator (WS), Wine Advocate / Robert Parker (RP), Jancis Robinson (JR, 20-point scale), James Suckling (JS), Vinous (V). The **purchase price + current value** drives insurance — most homeowner policies cap wine at a low schedule ($1,500-$2,500 typical) and need a **valuables rider** above that; high-end cellars often scheduled per-bottle. **Storage** is the cellar discipline: **55-58°F**, **65-70% relative humidity**, **dark**, **no vibration**, **bottles on side for natural cork**. Drift outside these — especially heat spikes above 70°F — cooks the wine; "cooked" wine smells like prune + Sherry, the color browns, and the cork pushes out (red wax + capsule deformation are signs to inspect). **Document with photos** — each bin, each rack, plus high-value bottles individually — for any insurance claim. **Receipts** for bottles over ~$200 should be retained for claim support; the carrier wants chain-of-purchase. **Sell vs drink** — auctions (Acker Merrall, Sotheby's, Christie's, Hart Davis Hart) take 15-20% commission and require provenance proof (your cellar conditions + receipts); private resale is restricted to a small set of legal venues in most US states because of three-tier-distribution laws. **Drink-window planning** — review the log quarterly, surface the "drink now / closing" rows for next dinners, and **avoid the buy-and-forget trap** where the best bottles age past peak unopened.
When to use it
- Personal wine-cellar inventory + drink-window planning.
- Insurance schedule documentation.
- Pre-move or estate inventory.
- Pre-sale provenance file for auction.
- Restaurant or sommelier study cellar.
What to include
- Cellar name + owner + location + storage conditions.
- Each bottle: bin, producer, vintage, varietal/region, size, qty, paid, window, score.
- Storage condition notes (temperature + humidity log).
- Drink-window planning summary.
- Insurance + documentation reference.
Frequently asked
Small-business + legal reference
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