Volunteer Hours Log
A volunteer hours log — date, hours, and activity per entry with an automatic total, plus volunteer/organization details and a supervisor verification signature.
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VOLUNTEER HOURS LOG Volunteer: Sample Volunteer Organization: Riverside Community Food Bank Period: 2026 Purpose: School community-service requirement (40 hours) DATE HOURS ACTIVITY [VERIFIED] -------------------------------------------------------------------------- 2026-01-11 3 hrs Sorting and packing donated food [RB] 2026-01-25 4 hrs Distribution event — front desk [RB] 2026-02-08 2.5 hrs Warehouse inventory count [TM] 2026-02-22 4 hrs Loading delivery trucks [RB] 2026-03-07 3.5 hrs Community garden setup [TM] -------------------------------------------------------------------------- TOTAL HOURS: 17 VERIFICATION I confirm the volunteer hours recorded above are accurate to the best of my knowledge. Supervisor: Riley Brooks, Volunteer Coordinator _____________________________ Date: ____________________ Supervisor signature _____________________________ Date: ____________________ Sample Volunteer, Volunteer
About this template
A volunteer hours log is a simple but surprisingly important record: schools, courts (for community-service orders), scholarship programs, honor societies, and employers' volunteer-grant programs all commonly require a signed account of hours served. The two things that make a log credible are **specificity and verification**: each entry should have a date, the number of hours, and a short description of the actual activity, and the total should be confirmed by a supervisor or coordinator who can vouch for it. A running **total** is the number everyone actually wants — whether you are chasing a 40-hour school requirement or documenting a court-ordered amount — so this template adds up your entries automatically as you log them. One point that trips people up at tax time: **the value of volunteer time is not tax-deductible.** You cannot deduct an hourly rate for hours donated to a charity. What *may* be deductible (if you itemize and the organization is a qualified 501(c)(3)) are your unreimbursed out-of-pocket costs and mileage driven for the charity, at the IRS charitable mileage rate — keep separate receipts for those. For court-ordered service, follow the exact form and signatory the court specifies; a generic log may not satisfy them. Otherwise, keep the log current (fill it in the same day, while details are fresh), have your supervisor initial entries or sign the total, and keep a copy for your records.
When to use it
- Tracking hours for a school or college community-service requirement.
- Documenting court-ordered community service (check the court's required form too).
- Recording hours for scholarships, honor societies, or service awards.
- Logging hours for an employer volunteer-grant or matching program.
What to include
- Volunteer name, organization, and the period/year.
- Per entry: date, hours, and a specific activity description.
- Supervisor initials per entry and a verification signature.
- An automatic total of hours.
- The purpose of the log (e.g., a required hour target).