Event Photographer Contract

EVENT PHOTOGRAPHY SERVICES CONTRACT

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CLIENT

  Name(s):              Alex Johnson and Taylor Reed
  Address:              482 Elm Street, Apt 3B, Portland, OR 97214
  Phone:                +1 503 555 0118
  Email:                alex.taylor@example.com

PHOTOGRAPHER

  Business:             Northwest Light Photography LLC
  Address:              1408 SE Division Street, Portland, OR 97202
  Phone:                +1 503 555 0277
  Insurance:            Oregon LLC; $1M PPA Pro insurance via Professional Photographers of America; backup-equipment policy through Hill & Usher

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EVENT DETAILS

   ► Date:              September 12, 2026
   ► Type:              Wedding (full-day)
   ► Coverage:          8 continuous hours, 1:00 PM-9:00 PM (getting-ready through reception highlights). Additional hours billed at $250/hour.

LOCATIONS

Getting-ready: client's home, 482 Elm Street, Portland.
Ceremony and reception: The Dawes House, 1825 SE Pine Street, Portland.
Optional sunset portrait location: Cathedral Park, N Edison Street, Portland (if light and timing permit).

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DELIVERABLES

500-800 professionally edited high-resolution digital images.
Online gallery (private, password-protected, 6-month access; client-renewable annually for $50).
Personal-use download license (full-resolution JPEG and TIFF).
Print release (client may print at any lab for personal use).
USB drive backup (mailed within 8 weeks of event).
50-image highlight slideshow (set to client-selected music).
First-look sneak-peek gallery (10-15 images, delivered within 7 days of event).

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DELIVERY TIMELINE

Sneak-peek gallery: within 7 days of event.
Full edited gallery: within 8 weeks of event.
If delivery is delayed beyond 10 weeks (excluding force majeure), photographer credits client $100 per week of delay.
Photographer retains all RAW files for 12 months; clients may request RAW transfer for additional $500 (not standard practice).

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FEES AND PAYMENT

   ► Total fee: $4,800.00 total package

$1,500 non-refundable retainer due at contract signing (secures the date).
$1,650 due 60 days before event (2026-07-14).
$1,650 final balance due 14 days before event (2026-08-29).
Late payment fee: 1.5% per month after due date.
Payment methods: ACH, check, major credit card (3% surcharge), Venmo Business.

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IMAGE RIGHTS AND LICENSING

Photographer retains copyright in all images (US Copyright Act, 17 USC §106).
Client receives non-exclusive perpetual personal-use license: prints, frames, gifts to family, social-media sharing with credit "Photo by [Photographer Name]" preferred but not required.
Client may NOT: sell prints commercially; license images to publications without photographer's consent; alter images by removing photographer's watermark in commercial contexts.
Photographer may use images in portfolio, website, social media, blog posts, and marketing materials. Client may opt out of photographer's use by checking box at signing (note: opt-out invalidates 5% portfolio discount).
Third-party publication (magazine submissions): photographer obtains client consent before submitting; client retains right to refuse.

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CANCELLATION AND RESCHEDULING

Client cancellation:
  - 180+ days before event: full refund less retainer ($1,500 forfeit).
  - 90-179 days: 50% of paid amounts refunded; retainer forfeit.
  - 30-89 days: 25% of paid amounts refunded; retainer forfeit.
  - Under 30 days: no refund; date is unrecoverable for the photographer.
Photographer cancellation: full refund of all amounts paid + photographer assists in finding qualified replacement at no cost to client.
Photographer illness / equipment failure on event day: photographer maintains backup-photographer relationships; replacement at no charge if photographer unable to attend.
Reschedule: 90+ days out, free; 30-89 days $250 admin fee; under 30 days at photographer discretion.
Force majeure: vendor and client work to reschedule within 18 months at no charge.

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LIABILITY

Photographer maintains $1M professional liability + equipment insurance.
Photographer liability cap: total contract fee. Photographer is not liable for: events outside coverage hours; subject expressions, behaviour, or appearance; weather impacts on outdoor portraits; venue restrictions discovered post-contract; guest interference with photography.
Photographer responsibilities: arrive on time with backup equipment; work professionally; deliver edited gallery within stated timeline.
Client responsibilities: provide accurate timeline; ensure venue permits photography; designate point-of-contact for family-formal coordination; notify photographer of any allergens or sensitivities.
Dispute resolution: mediation first, then small-claims or county civil court in photographer's county. Prevailing party recovers reasonable attorney fees.

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EXECUTION

Both parties acknowledge they have read this Agreement, had the opportunity to ask questions, and agree to be bound by its terms.


_______________________________            Date: ____________________
Alex Johnson and Taylor Reed (Client)


_______________________________            Date: ____________________
Northwest Light Photography LLC (Photographer)