Conference Badge with QR Code
A printable conference badge — attendee name, title, organization, role color band, session track, and a QR code that encodes a vCard (name + title + org + email + phone + URL) so a scan adds the attendee straight to a contacts app.
Live preview
+------------------------------------------------+ | PixelCon 2026 — Engineering Track | | September 10–12, 2026 · Chicago | +------------------------------------------------+ | | | Avery Park | | they/them | | Staff Engineer | | Northstar Labs | | | | [▓▓▓▓▓▓▓▓ QR — scan to add contact ▓▓▓▓▓▓▓] | | | +------------------------------------------------+ | ATTENDEE · Track: Engineering · Trac | | Badge #: PX26-04471 | +------------------------------------------------+ QR PAYLOAD (vCard 3.0) — paste into any QR generator: -------------------------------------------------- BEGIN:VCARD VERSION:3.0 N:Avery Park FN:Avery Park ORG:Northstar Labs TITLE:Staff Engineer EMAIL;TYPE=INTERNET:avery.park@northstar.example TEL;TYPE=CELL:+1 312 555 0177 URL:https://linkedin.com/in/averypark NOTE:PixelCon 2026 — Engineering Track · Badge PX26-04471 END:VCARD -------------------------------------------------- PRINTING Front: name + title + organization + QR. Back (lanyard insert): event schedule + Wi-Fi + emergency contact. Recommended stock: 4×3 inch CR80 PVC card, or 4×6 inch cardstock for paper badges. Print QR at minimum 1 inch square for reliable scans. PRIVACY A vCard QR exposes everything inside it to any scanner — encode only what you would put on a printed business card. Skip the QR for press, minors, or sensitive roles.
About this template
A modern **conference badge** does two jobs: it identifies the attendee at a glance for staff, sponsors, and other attendees, and it **moves the contact** out of "we should connect later" and into the other person's phone with a single scan. The badge layout follows a strict visual hierarchy: **name biggest** (a sponsor looking for a session lead reads the name from six feet away), then **title** and **organization**, then a **role band** at the bottom (Attendee / Speaker / Staff / Sponsor / Press / VIP) in a distinct color that staff scan in a crowd, then a **track** and **badge number** for session check-in. The **QR code** encodes a **vCard 3.0** payload — name, title, organization, email, phone, and a URL (typically LinkedIn) — so a scan in any modern phone's camera prompts an "Add to contacts" sheet, without an app and without an internet call. Two design points matter. **QR size and quiet zone**: print the QR at a minimum of **1 inch square** with a **4-module quiet zone**, and avoid stylizing it with logos in the center unless your generator uses error-correction level **H** (~30%) — phones reject barely-readable QRs at events because the badge is bouncing on a lanyard. **Privacy**: a vCard QR exposes everything in it to **anyone** who scans, including someone who picks up a dropped badge — encode only what would go on a **printed business card**. For minors at family events, students, or press in sensitive contexts, drop the QR or use a session-only check-in code instead. On stock, **PVC CR80** cards are reusable and durable for multi-day events; printed **4×6 cardstock** in a clip-on holder is cheaper and lighter for one-day events. Print the schedule, Wi-Fi password, and emergency contact on a **lanyard insert** behind the badge — attendees lose paper handouts; they do not lose what is hanging around their neck.
When to use it
- Generating attendee badges for a conference, meetup, or trade show.
- Embedding a vCard QR so a scan adds the attendee to a contacts app.
- Color-banding badges by role (attendee, speaker, sponsor, press, staff, VIP).
- Printing a lanyard insert with schedule, Wi-Fi, and emergency info.
What to include
- Event name and dates.
- Attendee name (largest), optional pronouns, title, organization.
- Role band and track / session group.
- Badge / registration number.
- QR encoding a vCard with email, phone, and URL.
Frequently asked
Small-business + legal reference
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