Tutoring Service Contract
A simple tutoring service contract — tutor and student/parent details, subject and goals, rate and payment terms, schedule, cancellation and late policies, materials, and signatures.
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TUTORING SERVICE CONTRACT
This agreement is between Sample Tutor ("Tutor") and the
student/parent named below ("Client").
Tutor contact: tutor@example.com · (555) 010-1212
Student: Sample Student
Parent/guardian: Sample Parent — (555) 010-3434
1. SERVICES (subject & goals)
Algebra II — improve test scores and confidence; target a letter-grade improvement by end of term.
2. RATE
$50 per hour
3. SCHEDULE
Tuesdays & Thursdays, 4:00-5:00 PM (1 hour), at the public library
4. PAYMENT TERMS
Payment due at each session (or weekly via e-transfer). Packages of 10 sessions may be prepaid for a 5% discount.
5. CANCELLATION / LATE POLICY
Please give at least 24 hours notice to cancel or reschedule; sessions cancelled with less notice may be charged in full. Tutor will give as much notice as possible for any changes.
6. MATERIALS & RESPONSIBILITIES
Student provides their textbook, notes, and any assigned work. Tutor provides practice problems and progress updates. Sessions are supplemental and do not guarantee a specific grade or outcome.
7. TERM & TERMINATION
Ongoing; either party may end with one week's written notice. Prepaid unused sessions are refundable.
8. INDEPENDENT CONTRACTOR
The Tutor is an independent contractor, not an employee of the Client.
This agreement is the full understanding between the parties.
SIGNATURES
Tutor: _____________________________ Date: __________
Client / parent: ___________________ Date: __________
About this template
A tutoring service contract sets clear expectations between a tutor and a family, which prevents the most common friction points — confusion over **payment, scheduling, and cancellations**. Even for an informal arrangement, putting the basics in writing protects both sides. The essentials are: who the parties are (and the **parent/guardian** if the student is a minor), the **subject and goals** of the tutoring, the **rate** and **payment terms** (per session, weekly, or prepaid packages), and the **schedule**. The clause that saves the most grief is the **cancellation/late policy**: stating how much notice is required (24 hours is common) and what happens with last-minute cancellations sets a fair, mutual expectation up front. It is also wise to clarify **materials and responsibilities** — who brings the textbook, how progress is shared — and, importantly, to note that tutoring is **supplemental and does not guarantee a specific grade or result**, since outcomes depend on the student's effort and many other factors. Cover the **term** and how either party can end the arrangement, and how prepaid sessions are handled if it ends. For tax and liability reasons, an independent tutor is typically an **independent contractor**, not an employee, and a short clause stating that is standard. Keep the tone collaborative — this is a working relationship, not an adversarial one — and revisit the terms if the schedule or goals change. This is a general template, not legal advice; tutors working through an agency or in a regulated context, or handling minors, should follow any additional requirements (background checks, agency rules) and consider local legal review.
When to use it
- Starting a tutoring arrangement with a new student or family.
- Setting clear rate, schedule, and cancellation expectations.
- Documenting payment terms and prepaid package details.
- Clarifying responsibilities and that results are not guaranteed.
What to include
- Tutor and student/parent details and contact info.
- Subject, goals, rate, and schedule.
- Payment terms and a cancellation/late policy.
- Materials, responsibilities, and a no-guaranteed-outcome note.
- Term/termination, an independent-contractor clause, and signatures.