Pet Grooming Appointment Record
A pet grooming appointment record — appointment metadata, owner + pet + breed, coat condition, services performed (bath, brush, trim style, nails, ears, anal glands, teeth), products used, behavior notes, photo placeholders, and re-book reminder.
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PET GROOMING APPOINTMENT RECORD
Appointment: 2026-06-10 · 10:00 AM
Groomer: Maple Street Pet Spa — Jamie Chen, certified groomer
OWNER & PET
Owner: Morgan Lee · (217) 555-0144
Pet: Cooper Breed/wt/age: Golden Retriever · 68 lb · 5 yrs
COAT / SKIN ON ARRIVAL
Coat moderately matted behind ears + on rear feathering; small hot-spot at left hip (no infection visible); ears mildly waxy; nails overgrown.
SERVICES
[x] Bath (oatmeal shampoo + conditioner)
[x] Blow-dry + brush-out
[x] De-shed treatment (FURminator)
[x] Trim style: breed standard light trim
[x] Nails trimmed + dremel
[x] Ear clean (witch hazel solution)
[x] Anal glands expressed externally
[ ] Teeth brushed (refused — anxious)
[x] Sanitary trim
[x] Bandanna + ribbon
PRODUCTS USED
Buddy Wash oatmeal shampoo · Earthbath oat conditioner · Vetericyn ear cleaner · Doggone Good de-shed spray
DURATION & PRICE
Duration: 2 hours 15 minutes Price: $95 + $15 de-shed = $110
BEHAVIOR
Excellent for bath + brush; tolerant of dremel; nervous around clippers (used scissors instead); refused tooth-brushing (recommend dental at vet); muzzled briefly during anal-gland expression; rewarded with peanut-butter Kong.
MEDICAL NOTES / VET REFERRAL
Left-hip hot spot: cleaned with chlorhexidine; recommend Elizabethan collar 3 days + vet check if not improving.
PHOTO PLACEHOLDERS
[ ] Before — full body + face
[ ] After — full body + face
[ ] Any skin / coat finding (close-up)
RE-BOOK
6 weeks (next: ~July 22, 2026) · de-shed + bath
OWNER + GROOMER SIGNATURES
Owner: ____________________________ Date: ____________
Morgan Lee · (217) 555-0144
Groomer: ____________________________ Date: ____________
Maple Street Pet Spa — Jamie Chen, certified groomer
About this template
A **grooming appointment record** does three jobs: it tells the next groomer (who may not be the same person) what worked, it documents skin / coat / nail conditions for the owner's vet visits, and it sets the re-book cadence so the coat does not slip back into matting. Three sections matter most. **Coat / skin on arrival** is the diagnostic baseline — a groomer's 90 minutes with the pet often surfaces things the owner does not notice: hot spots under feathering, mats behind ears, ear-wax buildup, overgrown nails, anal-gland fullness, fleas / ticks, lumps under the coat. Photograph and note anything unusual; the owner takes the record to the vet visit. **Services performed** is the operational record — what was used, how long, and what was refused. The "refused tooth-brushing" line matters: the next groomer knows to skip; the owner knows to add at home or at the vet. **Behavior notes** carry the trust forward — "tolerant of dremel; nervous around clippers (used scissors instead); muzzled briefly during gland expression" — so the next visit is set up the same way. **Re-book cadence** depends on coat: double-coats (Golden, Husky, Lab) every 6-8 weeks for de-shed + bath; long-coats (Bichon, Poodle, Doodle mix) every 4-6 weeks because the coat mats fast; short-coats (Boxer, Beagle, Pit) every 8-12 weeks; cats vary widely with breed and life stage. **Pricing** belongs on the record because customers ask, and because it documents add-ons (de-shed, sanitary trim, teeth, gland expression) that are not in the base price. **Medical referral**: groomers are not vets — but when something is wrong (deep hot spot, growth, ear infection signal, persistent limp), the record carries the recommendation to the owner and to the vet. Two **safety rules** belong on every record. (1) **Muzzle when in doubt** — even gentle pets bite from pain, especially during nail clip + gland expression. (2) **Express anal glands externally only** unless trained and licensed — internal expression by an untrained groomer can cause real damage; that is a vet procedure. **Photographs** in the file — before / after / any finding — are the strongest documentation when an owner returns with a question, and they are the marketing material with consent.
When to use it
- Professional grooming shop client record.
- Mobile-grooming service per-appointment record.
- Owner self-grooming log between professional appointments.
- New-groomer handoff at a different shop.
What to include
- Appointment metadata, groomer, owner, pet.
- Coat / skin condition on arrival.
- Services performed with checkboxes.
- Products used.
- Duration + price.
- Behavior notes.
- Medical notes + vet referral.
- Re-book recommendation.
- Photo placeholders.