Fitness Assessment Form (Trainer Use)
A personal-trainer fitness assessment — body measurements and composition, resting vitals, flexibility, strength, and cardio test results, plus goals, with space to record a re-test date for tracking progress.
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FITNESS ASSESSMENT Client: Sample Client Date: May 23, 2026 Trainer: Sample Trainer, CPT PAR-Q / medical clearance on file: [X] Yes [ ] No (Columns: measure / test today re-test) MEASUREMENTS & VITALS Height 5'9" re-test: __________ Weight 178 lb re-test: __________ Resting heart rate 68 bpm re-test: __________ Blood pressure 122/78 re-test: __________ Body fat % 22% re-test: __________ Waist 34 in re-test: __________ Hips 40 in re-test: __________ FLEXIBILITY Sit-and-reach +2 in re-test: __________ Shoulder mobility within normal limits re-test: __________ STRENGTH Push-ups (max, 1 min) 22 re-test: __________ Plank hold 1:05 re-test: __________ Grip (R/L) 44 / 42 kg re-test: __________ CARDIO 3-min step test (recovery HR) 96 bpm re-test: __________ 1.5-mile run 13:40 re-test: __________ GOALS & NOTES Lose ~10 lb and improve cardio over 12 weeks. Prior knee strain — avoid deep loaded lunges initially. Train 3x/week. Re-assessment date: __________ Trainer signature: _____________________ This assessment is for training purposes only and is not a medical evaluation.
About this template
A fitness assessment is a personal trainer's baseline: a structured snapshot of a client's body composition, vitals, flexibility, strength, and cardiovascular fitness that turns "get in shape" into measurable starting numbers — and gives both trainer and client something concrete to compare against at re-assessment. The most useful forms group the standard battery so nothing is missed: **measurements and vitals** (height, weight, resting heart rate, blood pressure, body-fat estimate, and key circumferences like waist and hips), **flexibility** (sit-and-reach, shoulder mobility), **strength** (a push-up or plank test, grip dynamometer), and **cardio** (a step-test recovery heart rate, timed run, or submaximal test). Two things make the form genuinely good practice. First, confirm a **PAR-Q or medical clearance** is on file before testing — screening for cardiovascular and other risk factors is the standard of care, and anyone flagged should get physician clearance before exertion. Second, build in a **re-test column and re-assessment date**, because the assessment's value is in the comparison: the same tests repeated every 6–12 weeks show whether the program is working and keep clients motivated by visible progress. Record results consistently (same conditions, time of day, and equipment where possible), keep the language client-friendly, and store the form with the client's file. Crucially, a fitness assessment is **not a medical evaluation or diagnosis** — body-fat percentages and field tests are estimates, results should be interpreted within the client's health context, and trainers should refer out to a physician for any sign of a medical issue.
When to use it
- Onboarding a new personal-training client and setting a baseline.
- Periodic re-assessment (every 6–12 weeks) to track progress.
- Documenting measurements, vitals, and fitness test results.
- Recording goals and a re-assessment date.
What to include
- Client, trainer, date, and PAR-Q/medical-clearance status.
- Measurements & vitals (height, weight, RHR, BP, body fat, circumferences).
- Flexibility, strength, and cardio test results.
- A re-test column and re-assessment date for tracking.
- Goals, notes, and a not-a-medical-evaluation reminder.