Do I report sub crew hours or just GC self-perform?

Best practice: ALL crews on site, including subs. Sub hours don't typically flow to the GC's payment, but they DO matter for productivity claims, congestion arguments, and OSHA. For larger projects (>$5M), most subs are required by contract to submit their own daily report to the GC by 09:00 the next morning.

What is a weather day?

A contractually-defined non-compensable time extension for adverse weather. Triggers vary — common forms: >0.25" precipitation between 07:00-15:00; 95°F dewpoint or wind >25 mph sustained during work hours; ground unworkable for 2+ consecutive hours. The daily report's weather field must capture the trigger condition or the weather day is unprovable.

Do I report a near-miss?

YES. Near-misses are a leading indicator and are required reporting under most contractor safety programs + many state-plan OSHAs. Reporting also creates the chain-of-evidence that toolbox-talks + observations are being conducted — important if a similar incident later occurs. Reporting near-misses does NOT create liability under the contract; failing to report and then having an incident DOES create a defense problem.

What if nothing happened today?

Still file the report — "weather: continuous heavy rain 07:00-16:00; crew released at 09:00 after morning toolbox; no production." A gap in daily reports during a litigated period is interpreted against the Contractor (presumed adverse).

Do I report sub crew hours or just GC self-perform?

Best practice: ALL crews on site, including subs. Sub hours don't typically flow to the GC's payment, but they DO matter for productivity claims, congestion arguments, and OSHA. For larger projects (>$5M), most subs are required by contract to submit their own daily report to the GC by 09:00 the next morning.

What is a weather day?

A contractually-defined non-compensable time extension for adverse weather. Triggers vary — common forms: >0.25" precipitation between 07:00-15:00; 95°F dewpoint or wind >25 mph sustained during work hours; ground unworkable for 2+ consecutive hours. The daily report's weather field must capture the trigger condition or the weather day is unprovable.

Do I report a near-miss?

YES. Near-misses are a leading indicator and are required reporting under most contractor safety programs + many state-plan OSHAs. Reporting also creates the chain-of-evidence that toolbox-talks + observations are being conducted — important if a similar incident later occurs. Reporting near-misses does NOT create liability under the contract; failing to report and then having an incident DOES create a defense problem.

What if nothing happened today?

Still file the report — "weather: continuous heavy rain 07:00-16:00; crew released at 09:00 after morning toolbox; no production." A gap in daily reports during a litigated period is interpreted against the Contractor (presumed adverse).

Construction Daily Report

Daily jobsite log — date, weather, crew + labor hours, work completed by trade, materials + deliveries, equipment, visitors, safety + quality issues, photos referenced. Contemporaneous evidence for schedule + claim + payment disputes.

Customise

Project name

Project address

Report date

Reporting superintendent / PM

Weather AM (temp / conditions / wind)

Weather PM

Work hours on site (start - stop)

Crew + labor hours (one per line — Trade | Crew | Hours)

Work completed by trade (narrative)

Materials + deliveries received

Equipment on site

Visitors / inspections

Safety incidents + observations

Quality / rework / RFI

Schedule status / delays

Photos taken (count + filing)

Live preview

CONSTRUCTION DAILY REPORT

═══════════════════════════════════════════════════════════════════════════

Project:           Maple Ridge Townhomes — Phase 2
Address:           1842 Maple Ridge Lane, Hillsboro, OR 97124
Report date:       May 28, 2026
Reported by:       Reilly Park · Site Superintendent
Work hours:        06:30 - 16:30 (10 h with 30 min lunch + 2x 15 min breaks)

WEATHER
  AM: 52°F · clear · wind 5 mph WSW · humidity 62% · ground dry
  PM: 68°F · partly cloudy · wind 10 mph WSW · brief sprinkle 14:20-14:35 · ground dried by 15:00

═══════════════════════════════════════════════════════════════════════════

CREW + LABOR HOURS

   Trade            | Crew                   | Hours
   -----------------|------------------------|------
   Framing          | 6 carpenters           |    60 h
   Electrical       | 2 electricians         |    18 h
   Plumbing         | 2 plumbers             |    16 h
   HVAC             | 1 mechanic             |     8 h
   Sitework         | 1 operator             |     9 h
   Supervision      | 1 super + 1 foreman    |    19 h
   -----------------|------------------------|------
   TOTAL            |                        |   130 h

═══════════════════════════════════════════════════════════════════════════

WORK COMPLETED  (by trade)
FRAMING: Completed roof truss installation on units 6-8 (24 trusses, all braced + sheathed); 90% of exterior wall sheathing on Unit 9 (south + east walls remaining).
ELECTRICAL: Rough-in of Unit 6 (devices boxed + home-runs to panel pulled); GFCI testing at Unit 5 panel.
PLUMBING: DWV stack rough-in on Unit 7 second floor; pressure-test of Unit 5 supply lines passed (40 psi held 30 min, no drop).
HVAC: Furnace + ductwork rough-in for Unit 5.
SITEWORK: Final grading at units 5-6 driveways; sod prep at Unit 5 front yard.

MATERIALS + DELIVERIES
07:45 — Truss delivery: 24 roof trusses for units 6-8 (Western Roof Truss PO #WRT-2026-1148; crane unload; verified against ship list, no damage).
10:30 — Lumber delivery: 84 sheets 7/16" OSB wall sheathing + 2,400 bf 2x6 framing (84 Lumber order 26-77144; tarped at storage area).
13:15 — Electrical: 1 PV-ready 200A main panel + 50 lbs 12-gauge Romex (Platt Electric Supply PO #PES-2026-04887; locked in Unit 5 garage).
14:00 — Plumbing: PEX pipe + manifold for Unit 7 (Ferguson order 2026-552). NOTE: 1 box of 1/2" fittings was short-count (12 of expected 24); credit memo issued by supplier.

EQUIPMENT ON SITE
Kubota mini-excavator (rental — sitework). Skid steer (owned — material moves). Bobcat T-770 forklift (owned — material handling). 60-ft articulating boom lift (rental — Sunbelt — for truss bracing). Generator 25 kW for temp power.

VISITORS + INSPECTIONS
08:15 — Project Architect (Casey Lim, Studio North) for walk of unit 5 framing alignment. No findings.
10:00 — County Building Inspector Eric Wong for Unit 5 rough-in inspection — APPROVED.
13:30 — Owner rep (Jordan Taylor) for weekly walk + finish-selection confirmation on Unit 7.
OSHA / state safety inspector: none today.

═══════════════════════════════════════════════════════════════════════════

SAFETY  (incidents + observations + toolbox-talks)
No recordable injuries. No near-misses.
07:00 toolbox-talk: fall protection on roof work (10 min). All crew signed in.
Mid-day observation: subcontractor electrician used non-GFCI extension cord; replaced + verbal coaching by safety officer.
PPE compliance 100%.

QUALITY  (rework, RFIs, non-conformances)
RFI #047: window-flashing detail at Unit 7 master bath — submitted to Architect for clarification (response expected within 48 h; no current schedule impact).
Rework: 2 sheets of OSB on Unit 6 had wrong cut; replaced from delivery stock. No impact to schedule.
Open RFIs total: 3 (#047 active, #044 + #045 awaiting response).

SCHEDULE STATUS + DELAYS
Schedule status: ON TRACK against current baseline. Critical path = Unit 7 dry-in (target 2026-06-04). Today's production met or exceeded planned (truss install +1 day favorable). No delays today.

PHOTOS
23 photos uploaded to project Procore — folder /Daily/2026-05-28/. Captioned: truss delivery (3), unit 6 framing progress (8), unit 7 plumbing rough-in (5), Architect walk (3), inspection sign-off (2), delivery damage check (2).

═══════════════════════════════════════════════════════════════════════════

SIGNATURE

Reporting party: _________________________     Date: _____________
                 Reilly Park · Site Superintendent

About this template

A construction daily report is the most-litigated document on a jobsite — courts call it "contemporaneous evidence" and it is the difference between winning and losing a schedule, delay, back-charge, or productivity claim. **Five sections do the legal work**: (1) **Weather** — drives weather-day claims (most contracts allow a non-compensable time extension for X days of >Y rain or temperature outside Z range; the daily report is the trigger), (2) **Crew + hours** — drives lost-productivity claims and dilution arguments under the Modified Total Cost or Measured-Mile methodologies, (3) **Work completed** — the basis for payment applications + earned-value, (4) **Visitors + inspections** — chain-of-evidence for code-compliance defenses and Architect direction, (5) **Schedule status + delays** — the contemporaneous record that defeats a Total-Cost claim if it shows no actual disruption occurred. **AIA A201 §15.1.3** requires written notice of claims within 21 days; the daily report is often the first evidence of when an issue arose. **OSHA citations** routinely use daily reports as evidence of training, toolbox-talks, and observation of unsafe acts. **Pay applications** that don't reconcile with daily-reported work-completed are routinely rejected. **Best practice**: complete the report at end-of-shift before leaving site (memory fades fast); photo + caption every material delivery, every inspection, and every disputable condition; capture sub-tier visitor sign-in and exit times; record the cause + duration of any pause >15 min (rain, material wait, inspection delay, equipment breakdown). **Common mistakes**: (a) over-aggregating crew counts loses Modified Total Cost causal-link evidence; (b) leaving weather as "normal" defeats the weather-day claim; (c) skipping the safety section creates an OSHA evidentiary gap; (d) reporting "no delays" when delays actually occurred is an admission against interest later. The daily report is also the **bridge to the weekly Owner meeting** — the seven daily reports become the foundation of the weekly executive summary.

When to use it

Every work day on every active jobsite (no exceptions — gaps are evidentiary problems).
Schedule, delay, productivity, and back-charge claim documentation.
AIA A201 §15.1 written-notice trigger evidence.
OSHA citation defense (training, observation, PPE compliance).
Pay-application reconciliation.
Owner / Architect weekly meeting source data.

What to include

Project + date + reporting party.
Weather AM + PM (with material precipitation / temp / wind).
Crew + labor hours by trade (counts + hours).
Work completed narrative by trade.
Materials + deliveries (PO #, time, condition).
Equipment on site (owned + rented).
Visitors + inspections (Architect, Owner, code official, OSHA).
Safety — incidents, near-misses, toolbox-talks, PPE compliance.
Quality — RFIs, non-conformances, rework.
Schedule status + delays (with cause + duration).
Photos referenced (count + filing location).
Signature.

Frequently asked

Contractually 3-7 years depending on the contract; statutory 4-6 years per most states' contract statute of limitations; OSHA 5 years for OSHA-300 referenced items. Practical retention: keep until project warranty + statute of repose has run (10-12 years in most states). Cloud-store with dated metadata; the daily report is the most-requested document in construction litigation.

⚠ Legal disclaimer. This daily report is operational + evidentiary. It is not legal advice and does not substitute for contract-specific notice provisions (e.g. AIA A201 §15.1, ConsensusDocs equivalents). State statutes of limitations + repose vary; consult counsel for retention requirements. The Contractor remains responsible for compliance with all applicable OSHA + state-plan safety standards regardless of the report content.

Jurisdiction: United States — operational record. Often referenced as contemporaneous evidence in delay/disruption claims (Eichleay damages, total-cost claims), back-charge disputes, and OSHA citations. AIA A201 §3.10 + §15.1 use the term "daily construction report" implicitly via the Contractor schedule + claim notice requirements.

Last reviewed: 2026-05

Reviewed by ScoutMyTool — consult a licensed attorney for binding use.