Vacation Budget Calculator

Plan a trip budget from lodging, daily food, transport, and activities — with totals per person and per day for any number of travelers.

Inputs

Length of the trip in nights.

Hotel/rental cost per night (for the whole party or per room).

Meals and drinks per traveler per day.

Number of people on the trip.

Flights, car rental, fuel, transfers for the whole trip.

Tours, tickets, souvenirs, fees.

Result

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How to use this calculator

  • Enter the number of nights and the lodging cost per night.
  • Enter food per person per day and the number of travelers.
  • Enter transport and activities as trip totals.
  • Read the total budget plus per-person and per-day figures, and add the buffer.

About this calculator

A realistic travel budget adds up four big buckets: where you sleep, what you eat, how you get around, and what you do. This calculator combines them — lodging billed per night, food estimated per person per day, and transport and activities as trip totals — into an overall budget, then divides it per person and per day so you can sanity-check the spend. It counts food days as nights plus one, since you typically eat on both the arrival and departure days. Lodging and transport are often the largest line items, while food and activities scale with the length of the trip and the number of travelers. Because prices, exchange rates, and impulse spending are unpredictable, the tool also suggests a buffer of around 12% on top of the estimate, so an unexpected splurge or a weak exchange rate does not blow the budget.

How it works — the formula

Lodging = Per-night × Nights Food = Per-person-per-day × (Nights + 1) × Travelers Total = Lodging + Food + Transport + Activities Per person = Total ÷ Travelers

Nightly and daily costs scale with trip length and party size; transport and activities are trip-level totals.

Source: NerdWallet — How to budget for a trip

Worked examples

Example 1
7 nights, $120 lodging, $50 food, 2 travelers, $800 transport, $300 activities
Inputs:
nights=7, lodging=120, foodPerDay=50, travelers=2, transport=800, activities=300
Output:
$840 + $800 + $800 + $300 = $2,740
Example 2
3 nights, $200 lodging, $60 food, 2, $400, $200
Inputs:
nights=3, lodging=200, foodPerDay=60, travelers=2
Output:
$600 + $480 + ...
Example 3
10 nights solo, $80 lodging, $40 food
Inputs:
nights=10, lodging=80, foodPerDay=40, travelers=1
Output:
lodging $800 + food $440 + ...

Limitations

  • Food counted as nights + 1 days; adjust if your meal pattern differs.
  • Lodging entered as a single per-night figure (per room or party).
  • Excludes travel insurance and visa/entry fees unless added to extras.

Planning estimate; add a buffer for currency and price variability.

Frequently asked

How do I budget for a vacation?+
Add lodging (per night × nights), food (per person per day × days × travelers), transport, and activities. Then divide by travelers and days to check the per-person and per-day spend, and add a 10–15% buffer for surprises.
Why are food days counted as nights plus one?+
Because you eat on both your arrival and departure days, not just the nights you stay. A 7-night trip spans 8 days of meals, so the calculator uses nights + 1 to avoid under-budgeting food.
What is usually the biggest travel expense?+
Lodging and transport (especially flights) are typically the largest items for most trips. Food and activities add up over longer stays and with more travelers, but the fixed transport and nightly lodging often dominate shorter trips.
How big a buffer should I add?+
A buffer of 10–15% of the estimated total is sensible — this tool suggests 12%. It covers currency conversion, tips, baggage fees, impulse purchases, and price differences from your estimates.
Should lodging be per room or per person?+
Enter it however your booking is priced — usually per room or per rental for the whole party. If you are booking multiple rooms, sum them into the per-night figure. The food input, by contrast, is per person.
How can I lower my trip budget?+
Travel off-peak, stay somewhere with a kitchen to cut food costs, book flights early or use points, choose free or low-cost activities, and share lodging among more travelers to reduce the per-person nightly cost.

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