Privacy policy

This policy explains what information is processed when you use scoutmytool.com (the "Site"), operated by Vertex Data Systems FZCO ("we", "us"), and the choices you have.

The short version

• Most PDF and image tools, and the invoice, receipt and quotation makers, run entirely in your browser, so your file and what you type never leave your device. A few conversions (such as Word to PDF, PDF to Word and text recognition) are done on our server: the file is processed in a temporary folder and deleted as soon as the result is sent back. We never keep, read or share your files.
• If you tick “Remember my business details” in a document maker, those details are saved only in your own browser on this device. They are never sent to us.
• We do not ask you to create an account and we do not sell personal information.
• Like most websites, our servers keep basic technical logs, and we and our partners may use cookies for analytics and advertising, as described below.

Information we process

Values you type

Text and settings you type into a tool — page numbers, watermark text, invoice details — are processed only by JavaScript in your own browser. They are not transmitted to our servers. The one exception is a password you type into Protect PDF or Unlock PDF: it is sent with the file to our server over an encrypted connection, used for that request only, and never logged or stored.

Details saved on your device

The invoice, receipt and quotation makers can remember your business details (name, address, contact details, tax number and currency) so you don't have to type them again. This happens only if you tick “Remember my business details”, and the details are stored in your browser's local storage on this device — not on our servers. To remove them, untick the box and download a document again, or clear this site's data in your browser settings.

Files you convert

Tools marked “in your browser” process files with JavaScript on your device; nothing is uploaded. For tools that need our server, your file is sent over an encrypted connection, processed in a temporary folder unique to your request, and deleted when the request finishes — whether it succeeded or not. Files are limited to 50 MB. Our logs record only technical details such as the file size, the type of conversion and how long it took — never the file's contents.

Server logs

When your browser requests a page, our web server automatically records technical information such as your IP address, browser type, the page requested, the referring page and the date and time. We use these logs to keep the Site secure, diagnose problems and understand overall traffic. Logs are kept for a limited period and then deleted.

Messages you send us

If you email us, we receive your email address and whatever you include in your message. We use it only to reply and to fix any issue you report.

Cookies and similar technologies

Cookies are small files stored by your browser. The Site itself does not need cookies to work. We may use cookies, or allow partners to use them, for two purposes:

• Analytics — to measure how many people visit and which pages are useful, using aggregated statistics. We use Google Analytics for this. It records things like the pages you view, how you arrived and your approximate location, never the contents of your files or what you type into a tool. Learn how Google uses information from sites that use its services, or install the Google Analytics opt-out browser add-on.
• Advertising — to show ads that help keep the Site free.

You can block or delete cookies in your browser settings. The tools will continue to work if you do.

Advertising, including Google AdSense

We use or may use Google AdSense to display advertisements on the Site. In connection with this:

• Third-party vendors, including Google, use cookies to serve ads based on your prior visits to this Site or other websites.
• Google's use of advertising cookies enables it and its partners to serve ads to you based on your visits to this Site and/or other sites on the internet.
• You may opt out of personalised advertising by visiting Google Ads Settings. You can also opt out of some third-party vendors' use of cookies for personalised advertising at www.aboutads.info.
• Learn more in how Google uses information from sites that use its services.

Where the law requires it — for example for visitors in the European Economic Area, the United Kingdom or Switzerland — we ask for your consent before personalised ads or non-essential cookies are used, and you can change your choice at any time.

How we use information

We use the limited information described above to operate and secure the Site, understand how it is used, improve our content, respond to messages and, where applicable, show advertising. We do not use it to make decisions about you and we do not sell it.

Sharing

We share information only with service providers that help us run the Site (such as hosting, analytics and advertising partners) under their own privacy terms, or when required by law.

Your rights

Depending on where you live — including under the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021), the EU/UK GDPR and similar laws — you may have the right to access, correct or delete personal information about you, to withdraw consent and to raise a grievance. Because we hold very little personal information, the simplest way to exercise these rights is to email us at contact@scoutmytool.com. We will respond within the time the applicable law requires.

Children

The Site is a general-audience tool site for working with files. It is not directed at children under 16, and we do not knowingly collect personal information from children.

Links to other websites

Where our pages link to other websites, we are not responsible for their content or privacy practices.

Changes to this policy

We may update this policy from time to time. The date at the top shows when it last changed. Significant changes will be highlighted on this page.

Contact

Vertex Data Systems FZCO, UAE. Email: contact@scoutmytool.com.